You can configure access for various user roles in QuickBooks Desktop Enterprise. Users will only be able to access the information they need to complete their tasks in QuickBooks in this manner. You may also invite users who don’t deal with QuickBooks daily, such as a Payroll Manager or Payroll Processor, to sign up for an Intuit account so they can use services like Payroll and QuickBooks Time. ullamcorper mattis, pulvinar dapibus leo.

Users can be added to QuickBooks to assist with bookkeeping. You may assign unique permissions to each user for specific tasks. Your subscription level determines the number of users you can add. This article will show you how to add or edit users in QuickBooks.

Add a user to QuickBooks

Step 1: Invite your new user:

  • Choose Settings, then Manage Users to invite your new user. You don’t have permission to handle other users if you can’t pick this. For assistance, contact an admin consumer.
  • Choose the option to add a user.
  • Choose the type of user you want to make. Depending on the user form you pick, more choices will appear on the screen.
  • Select Save after entering your new user’s name and email address.

Please note that If you see a message about a user limit, it’s because QuickBooks limits how many users you can have depending on your subscription. Learn about the limitations and how to add a user.

Step 2: Request that your user accepts the invitation: will send an email to your new user right away. It includes your company’s name as well as a message that reads, “Ready to get started?” Let’s get started!”

Click the “Let’s go!” connection in the email to take your new user to a sign in or account development page. To create a new account, they must sign in or enter information.

Please note that your user receives a sign-in page and is unsure why it’s because their email address has already been associated with an Intuit account. This may be for a particular product. If that email address is theirs, it’s perfect for them to sign in with it. They can pick I forgot my user ID or password at the bottom of the screen if they’re not sure how.

Control user roles and permissions

  • Log in with a user profile that can handle users in QuickBooks.
  • Choose Settings.
  • Manage users is the option to choose.
  • Locate the user you want to alter. Then, in the Action column, choose Edit.
  • Select the new user class from the User type drop-down menu.
  • If necessary, choose the user settings.
  • Select the Save option.
  • To see the notifications, have the user sign out and back into QuickBooks.

Please note that certain functions, such as Reports only and Time tracker, do not count against your user cap. These account permissions are not editable. Simply delete the user if you need to make changes to them. Then re-add them with the proper position.

Excluding a user from the system

Keep in mind that removing a consumer is irreversible. In the audit log, however, you can still see their past:

  • Log in with a user profile that can handle users in QuickBooks.
  • Choose Settings.
  • Manage users is the option to choose.
  • Locate the user you want to remove. Then, in the Action column, click the arrow button.
  • Choose Delete.
  • Select Delete once more in the confirmation window.

It’s not uncommon for invites to be misplaced. First, make the user look through their junk mail. Get them to add Intuit’s service email addresses to their list of approved senders if the invitation isn’t in their junk folder. If the invitation has already been sent, do not submit it again. Instead, uninstall the user and re-add them. A new invitation will be sent when you add the user furthermore.

To make QuickBooks run faster, it makes use of the browser cache and cookies. However, these may also prevent web pages from loading. If you’re having trouble adding a user, clear your cache and cookies.


To summarise, adding or inviting QuickBooks users to a role is another feature that this fantastic accounting software has. To explain all the details regarding the same is the whole idea of this blog. All you need to do is just give it a good read, and you’ll be completely aware of this particular feature. I hope that this blog helped you in some way or the other and was worth your time. 

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