How to accept credit card payments in QuickBooks Desktop

How to accept credit card payments in QuickBooks Desktop

Customer fees for invoices and in-person transactions must be received and processed. You can process payments right in QuickBooks Desktop if you have QuickBooks Payments. You can be compensated in a variety of ways. You can allow online payments for invoices sent to customers via email. Customers can pay their bills with a credit card or with an ACH bank transfer. To pay, they simply need to click the connection in the email. 

You may also accept purchases in person or over the phone if the customer comes to your store. Here’s how to set it up in QuickBooks Desktop so that your customers can pay you.

Step 1: Create a QuickBooks Payments account or add an existing one: 

  • Sign up for QuickBooks Payments if you haven’t already.
  • Link your current QuickBooks Payments account to QuickBooks Desktop if you already have one for another product.

Step 2: Use QuickBooks Desktop to process payments:

  • You’re now going to be billed. Give your customer an invoice that they can pay electronically or process payments yourself in person by following the steps below.

Process payments made in person:

You don’t need to give an invoice to customers who come into your store or call to make a payment. Build a sales receipt instead:

  • Select Create Sales Receipts from the Customers menu.
  • Choose a customer from the Customer: list. Drop-down menu for jobs.
  • Fill in the blanks with the goods and services that the consumer is paying for.
  • Complete the remainder of the sales receipt.
  • Choose between cash, check, or Visa as a payment form (use Visa for credit cards).
  • Click Save & Close when you’re done.

If you choose Visa as your payment method:

  • In the pop-up window, enter your credit card details, then click Done. Pick Insert/Swipe Card if you have a Magtek card reader. After that, swipe their passport.
  • Process Payment should be selected.

If you choose Check as your payment method:

  • Please make sure the authorization document is signed. This allows your customer to authorise a debit from their account.
  • QuickBooks sends a copy of the sales receipt to the customer’s email address if you provided it.

Payments for open invoices are processed: You have a few choices if a customer sends you an invoice but wants to pay in person or over the phone. If you sent them an online invoice, you could ask them to pay online by clicking the Pay Now button in the email. You may also process the payment on their behalf and match it to their invoice:

  • Select Receive Payments from the Customers menu.
  • From the Received From the dropdown, choose the customer.
  • Click the checkbox next to the invoice you want to apply the payment to in the transactions section. This should be the invoice you gave them previously.
  • Choose between cash, check, or Visa as a payment form (use Visa for credit cards).
  • Click Save & Close when you’re done.

If you choose Visa as your payment method:

  • In the pop-up window, enter your credit card details, then click Done. Pick Insert/Swipe Card if you have a Magtek card reader. After that, swipe their passport.
  • Process Payment should be selected.

If you choose Check as your payment method:

  • Make sure the authorisation document is signed. This allows your customer to authorise a debit from their account.

Find out when consumer payments are due to be deposited.

QuickBooks deposits funds into your bank account after you process payments. When you sign up for QuickBooks Payments, you choose a bank account. The time it takes for the money to arrive in your bank account is determined by your choice of product and payment plan. Learn more about QuickBooks Payments deposit times. 

Please note that it might take a little longer for your first payments if you’re new to payments as we set up your accounts. Customer payments will be processed even more quickly in the future.

Conclusion

In conclusion, QuickBooks Desktop software helps you manage the finances and accounts of a particular organisation. The whole idea of this blog is to help you understand how can you receive payments by credit card from clients and customers. I hope that this bloghelpeds you and was worth a read. 

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