QuickBooks Desktop software helps you manage the accounting and finances of a particular organisation. Still, people often don’t understand which version they should buy of the software, cause that software to come along with many other versions. In this blog, you will get to know more about the different versions of the software, but majorly, you will learn more about the difference between QuickBooks Desktop and QuickBooks Online so please read the blog till the end.

QuickBooks Desktop

QuickBooks Desktop, released way back in 1992, is the prehistoric fossil of accounting software. But this dinosaur (despite the attempts of Intuit to compel users to turn to QuickBooks Online) is far from extinct. QuickBooks Desktop made Intuit what it is now, and it is still one of the world’s essential accountants’ tech options. QuickBooks Desktop most commonly refers to QuickBooks Desktop Pro, while QuickBooks Desktop Pro, QuickBooks Desktop Premier, and QuickBooks Desktop Enterprise are three different QuickBooks Desktop products.

The primary distinction between the three is that Pro is intended for small companies, Premier for medium enterprises, and Enterprise for large enterprises. As such, in terms of available users and features, each plan progresses. Each QuickBooks desktop edition includes excellent accounting software and comprehensive features, including cost tracking, budgeting, employee costing, 200 integrations, and positive customer feedback.

It should be remembered that QuickBooks Desktop is only available on operating systems running Windows. Mac users will need to look at QuickBooks for Mac for a Mac-based QuickBooks solution locally installed.


  • Strong features
  • Traditional accounting
  • Potentially more secure
  • 200+ integrations


  • Windows-only
  • Customer support
  • No remote access or mobile apps
  • Expensive license structure
  • Fewer automation than QBO

QuickBooks Online

QuickBooks is online accounting software for Smart People that serves the needs of small business owners, accountants, self-employed individuals, and start-up individuals. The online version of the software lets you quickly produce GST invoices; keep track of cash through online banking; and handle GST, inventory, employees, and payroll, all at your fingertips. QuickBooks Online is simple and easy to use accounting software that powers your company, with comprehensive features for your bookkeeping and accounting needs.


  • Customer support
  • More expensive than other SMB products
  • Fewer features than Desktop
  • No sales orders


  • Cloud-based
  • Easy to use
  • Monthly pricing
  • Strong features
  • Built-in lending
  • 650+ integrations

Accounting: QuickBooks Online and QuickBooks Desktop provide both accrual and cash-based accounting and run on trustworthy double-entry accounting standards. Each provides a comprehensive account map, journal entries, bank reconciliation, payable accounts, receivable accounts, and the necessary reports required to operate a business. QuickBooks Laptop provides improved documentation, however, and facilitates more complicated accounting.

Invoicing: QuickBooks Online blows the QuickBooks Desktop out of the water when it comes to billing. QuickBooks Online makes it simple to build stunning customer invoices. The designs are clean and modern, helping consumers.to understand their invoices quickly

Contact Management: Although QuickBooks Online and QuickBooks Desktop support contact management, only QuickBooks Desktop allows you to manage and monitor leads and contacts.

Reporting: Depending on the package you select, QuickBooks Online provides up to 80 reports, while QuickBooks Desktop Pro has 130 reports. There are also more papers on QuickBooks Desktop Premier and Quickbooks Desktop Enterprise (especially if you opt for these programs’ industry-specific versions). Both provide the standard reports of accounting software you would expect to see, such as a balance sheet, profit, and loss report, cash flow statement, etc.

Payroll: No built-in payroll is supported by either QuickBooks Online or QuickBooks Desktop Pro. You can add QuickBooks Online Payroll with QuickBooks Online, starting at $45/month. For more detail, read our full Intuit Online Payroll Analysis. If you go with QuickBooks Desktop Pro, starting at $29/month, you can buy a payroll add-on. If you want to purchase QuickBooks Desktop Enterprise, the program will come with an Improved Payroll built-in.

Financing: A new lending service called QuickBooks Capital was recently introduced to QuickBooks. This program provides funding for small business owners in need of working capital to control their cash flow. QuickBooks Capital is open only to users of QuickBooks Online.

Sales Orders: QuickBooks Desktop is the only choice if your organisation wants sales orders. While Intuit has discussed adding sales orders to QuickBooks Online, this feature is currently only available for desktop products.

These are some of the details of the QuickBooks Desktop software has you can also look for the other versions apart from these two, hoping that this helps you differentiate between the two versions.


In conclusion, QuickBooks Desktop software is fantastic accounting software that has always led the industry they are in and has launched many different versions of the same software. This blog is created to make you understand the difference between QuickBooks Online and QuickBooks Desktop by knowing the different features, pros, and cons of both versions. Hope that this clears all your doubt related to both versions.

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