If you’re using QuickBooks Desktop for Windows 2019, see QuickBooks 2019’s Improved IIF Import. QuickBooks Desktop imports and exports lists and transactions using Intuit Interchange Format (.IIF) files, ASCII text TSV (Tab-Separated Value) files. These files make it easier to transfer data between platforms in QuickBooks, enabling you to manage your company’s records better.

Importing and exporting are two different activities

It’s easy to use IIF files in QuickBooks Desktop because the programme does the formatting for you. Creating .iif files from scratch or adapting data from another application, on the other hand, is technically complicated and could be difficult if you haven’t dealt with delimited text files before. If you have a vast amount of data to import, this makes it quicker and easier to enter the details directly into QuickBooks Desktop. 

Please note that Intuit does not have technical assistance for generating or importing.IIF files. 

To get started, you can save time and boost your performance by downloading and installing the.IIF import package. You can also practise with or use templates for importing transactions into QuickBooks by downloading a sample.IIF files.

The import kit from the IIF

The QuickBooks IIF Import Kit is a step-by-step guide to creating and using.IIF import files. It consists of the following elements:

  • The IIF Import Manual is a .pdf document that describes common. If pitfalls as well as best practices.
  • The column headings used to import list data are referred to as IIF headers.
  • Example IIF Files: Version-specific .iif transaction examples are stored in this folder.

Install the.IIF import package on your computer

  • To save the IIF Import Kit.zip file to your Windows desktop, press the Save button.
  • To remove the contents of the downloaded file, use WinZip or another compatible file compression utility. The contents will be extracted into a subfolder called.IIF Import-Package by default.
  • To see what’s inside the IIF Import Kit folder, open it.

Please note that a related import package is also available for importing Microsoft Excel and CSV files.

Making use of the example file

  • Microsoft Excel or another spreadsheet application that supports a tab-delimited format is recommended.
  • The details will be grouped into columns that are easier to read and alter.

It’s much more challenging to open the sample files in any text editor.

Make use of the example.

Use IIF files as a starting point for your results.

  • To ensure that your transactions import successfully, you must strictly adhere to the IIF format.
  • Using the sample files as models will give you a leg up on the competition.

Only minimal error checking is available when importing IIF files into QuickBooks.

  • The data will import incorrectly – with no error – if the format is incorrect.
  • Always double-check the data after it’s been imported to make sure it’s complete and correct.
  • A complete collection of sample IIF files with transaction data only is included in each downloadable.zip file.
  • To practise importing transactions, you can restore a sample company file backup in QuickBooks.

Sample files are available for download.

  • Choose a sample file from the drop-down menu.
  • In the file download window, click Save.
  • Save the file to your Desktop or another suitable spot on your computer’s hard drive.
  • To remove the contents of the downloaded file, use WinZip or another compatible file compression utility. Make a note about where you extracted the files so you can locate them later.

Person IIF files as examples

  • A single.IIF file and a “read me” text file is included.
  • Contain both transaction data and associated list data (account, client, object, etc. ), showing how different data types can be integrated into a single IIF file.
  • It can be used to practise importing with the sample company file backup. Separately download and restore the company file in QuickBooks.

Headers in the IIF format

An IIF file’s headers advise the programme on how to import the form of data that follows (i.e. a customer list or a transaction). Each title refers to a particular field in the company file. The file headers are organised in rows beginning with an exclamation point. A keyword must appear in the first column of the title.


In conclusion, QuickBooks Desktop software is one hell of accounting software and the software is filled with different functions and features and talking about parts, and you can create a .iif file for QuickBooks. I hope that this blog helped you in some way or the other and was worth your time.

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