We may use journal entries and apply them as credits to cover the payables if you want to keep all of the programme’s details. Here’s how to make the change:

  • Select Make General Journal Entries from the list under the Company tab.
  • Fill in the entry number and change the date.
  • After you’ve finished adjusting the offset, click Save & Close.

Apply the journal entry to the bill payment at this stage. Take the following steps:

  • Then, under Vendors, choose Pay Bills.
  • Choose an unpaid bill and apply Set Credits to it.
  • Locate the available credit under the Credits tab. If you’ve made your selection, click Done.
  • Finally, tap on Save & Close.

How to Remove/Delete old bills from QuickBooks Online

In QuickBooks Online, there are many options for finding and deleting bills. From the Bill slot, delete the bill. You can uninstall a statement from the Bill window to check the transaction’s specifics. The bill can be viewed in the Bill window in many ways: from the Expense Transactions list, the Accounts Payable ledger, or a report. To delete a bill, follow these steps:

  • To delete a bill, use one of the following methods:
    • Select Expenses from the left menu and then the required bill from the Expense Transactions list.
    • Locate and pick the bill in the Chart of Accounts’ Accounts Payable log.
    • From within a report, select the bill.
  • Pick More at the bottom of the screen in the Bill pane, then Delete from the pop-up menu.
  • Select Yes to confirm that you want to delete the bill when asked.

The bill has been deleted. Without opening the bill, delete it.

Without opening the bill, you can view it from the Expenses tab and delete it:

  • Navigate to Expenses.
  • Locate the bill to be deleted on the Expenses page.
  • Select Delete from the drop-down menu in the Action column.

How to remove old bills from bill pay screen

Here are some examples of why paid bills appear on the billing page after they have been paid:

  • To pay the bill, a check is written.
  • The bill payment was removed from the system.
  • Data that has been corrupted.

We’ll do a few things to help you get them off the bill pay screen. You’d need to connect the bills if you paid them with checks. To begin, change the account on the check to Accounts Payable. Here’s how to do it:

  • Check the balance.
  • Accounts Payable is the new account.
  • In the CUSTOMER: JOB column, write the vendor’s name.
  • Click the Save & Close button.

A message will be sent to you “You’ve made a change to the transaction. Do you want to keep track of the improvements you’ve made? “, choose Yes.

Then follow these steps to link it to the bill:

  • To pay a bill, first, open it and then press Pay Bill.
  • After you’ve double-checked the bill, press Set Credits.
  • After you’ve checked the credit, click Done.
  • Select Pay Selected Bills from the drop-down menu.

If the payment were accidentally removed or unlinked, you’d need to restore it or re-link it. Here’s how to make the connection:

  • Look for the invoice in the vendor’s profile and then open it.
  • Select Save & Close after entering the sum in the AMT. PAID tab.
  • A message will be sent to you “You’ve made a change to the transaction. Do you want to keep track of the improvements you’ve made? “, choose Yes.

Let’s run the verify/rebuild data tool to see if this is a data problem. The verify data tool detects data problems, and the restore tool corrects any data integrity issues discovered by the verify data tool.

Writer’s Note

To end with, QuickBooks Desktop software helps you understand that how can you remove old bills from QuickBooks. I hope that this blog helped you in some way or the other and was worthy of your time. 

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