In QuickBooks Desktop Point of Sale, to build, restore, and test a backup file, it is necessary to make a backup copy of your company file to protect your data loss.

  • Uninstalling the application
  • Data Importing
  • Getting the programme into a different machine

Make a copy of your data:

  • Pick Back Up Data from the File menu.
  • Choose a backup location:
      • Select Default Location to back up to the default folder on the local hard drive.
      • Select Specify Alternate Location and enter the path or browse to the backup location and enter a file name to back up to a network drive or removable media.
  • After that, click Backup and Finish.

Restore a previous backup: 

A backup of your company data is a compressed copy of your data stored somewhere other than your company’s data folder. The file cannot be accessed in the same way as a business file because it is compressed. This data must first be decompressed using the Restore feature before it can be opened in QuickBooks Desktop Point of Sale.

  • Pick Company Operations from the File menu.
  • Click the Restore from Backup radio button in the Start Company window, then Next.
  • Specify the place from which you want to restore:
      • Select Restore from default backups and choose a backup file from the list displayed to convert from the default folder on the local hard drive.
      • Pick Browse to alternative backup file and enter the path or browse to the backup file location to restore from a network drive or removable media.
  • After that, click Next, then Close.

The backup files will be uncompressed and copied into your working directory by QuickBooks Desktop Point of Sale. If sequential restore discs are needed, you will be prompted to insert them. 

Examine the backup and restore options: Create a backup copy of your company file by following the steps below:

  • Make a new client in your database with a made-up name like John Doe.
  • Press Restore Backup File from the File menu.
  • Choose the backup you made in phase 1. Determine the backup is right based on the date and time.
  • Select OK, then YES to confirm, then OK once more.
  • When the restore process is done, click OK.
  • Find the customer you made in phase two.
  • If the customer name created after the backup was created cannot be found in this file, it means that the backup and restore processes are working as intended.

To find your company data file, go to the default location where Point of Sale stores all working files. This is unchangeable.

  • C:UsersPublicDocumentsIntuitQuickBooks Point of Sale (x.0)Data[company name] is the file’s location.

Please note that (x.0) refers to the Point of Sale Version. 18.0 for QuickBooks Desktop Point of Sale 18.0, for example)

  • The file could have been saved or transferred to a secret folder in some situations. You may need to see hidden files and directories.
  • You may use Windows’ search feature to locate the file by searching for the complete company data file name or typing *(asterisk) followed by the extension name.
  • qbpos.db is the POS company register.

Locating Backups and Company Data Files for QuickBooks and Sage

To find the most recent backup, use a wildcard search to look at the date, timestamp, or size to see which one is the most recent. 

Please note that the search works correctly. Add the asterisk (*) before the extension type.

  • From the Start menu, run a Windows scan.
  • Check for *.qbb for QuickBooks, *.001 for Sage, or.vtr for VT Transactions in the Search programmes and files dialogue box.
  • You can also look for copies and working company data files by searching for *.qb for QuickBooks or *.00 for Sage. The working company file form for QuickBooks is.qbw, while Sage is.000. VT doesn’t differentiate between backups and active company archives.
  • Make a note of the position in the In Folder, Size, and Date Modified columns when the search is finished. Any sample files should be ignored.
  • The Date Modified column will show you when the file was last modified. If you try to sign in to an older file with a password, however, the file will now have a current date.
  • Double-click the File Name or Icon of the file with the most recent timestamp and the most significant size with QuickBooks, Sage, or VT desktop closed.
  • To make sure you’ve got the right file. Run a Custom Transaction Detail report for all dates in QuickBooks, for example, to see the most recent transaction entered into QuickBooks Desktop. (Transaction Detail > Custom Reports > Reports > Reports > Reports > Reports > Reports > Reports > Reports > Report Sage and VT both have a transaction list that is identical.
  • If the file you just opened isn’t the one you like, close it and go back to phase 5.

Please note that for QuickBooks Desktop company files, the default location is C:UsersPublicPublic DocumentsIntuitQuickBooksCompany Files; for Sage, it is C:ProgramDataSageAccounts. From each of these locations, you should choose the version/year of the application your file is using.


In conclusion, QuickBooks Desktop software is accounting software that has always been on the top since the product got launched. In this blog, you will get to know more about the latest QuickBook backup file and some other aspects related to the same. I hope that this blog helps you in some way or the other and was worth your time. a 

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