Memorised transactions in QuickBooks

In QuickBooks Desktop for Windows and Mac, you can build and manage repeating transactions. Never skip another trade. Allow QuickBooks to remember it for you, and you’ll receive a reminder each time it’s due. 

To save time, QuickBooks will automatically enter your memorised transactions. QuickBooks Desktop for Windows is a programme that allows you to keep track of. At any time, you can review your memorised transactions. Select Memorized Transaction List from the Lists menu.

Create a transaction that you will recall: Enter the transaction in the format you want to appear on your statement each month. Save is not an option. Leave a field blank if it contains information that could alter.

  • Enter the transaction in the format you want it to appear on your statement each month. Save is not an option. Leave a field blank if it contains information that could alter. Leave the Memo field blank on a regular check, for example, so you can insert a different memo as needed.
  • Select Memorize [Transaction Name] from the Edit menu. Take, for instance, Memorize Check.
  • Give your account a name. Then choose how you want QuickBooks to deal with it.
  • I’ll add it to my To-Do List.
  • The transaction will be added to your reminders list’s Memorized Transactions portion. Fill in the How Often field if you choose this choice.
  • And don’t bring it up again.
  • The transaction will not be automatically added to your reminders list. This can be used as a template for transactions that occur frequently.
  • Automate the transaction entry process.
  • When the transaction is due, it will be entered. Remember to fill in the How Often and Next Date fields if you choose this choice.

Make sure your Next Date is set to a day in the future if you’ve set up an automated schedule for a transaction. Remember to include the Next Date transaction when filling out the Number Remaining area.

  • Select OK after entering some additional information.
  • Choose between Save & Close and Save & Next.

Make a transaction category that you can remember: You can build a memorised transaction category if you duplicate due date transactions.

  • Select Memorized Transaction List from the Lists menu.
  • Select New Group from the Memorized Transaction drop-down menu.
  • Fill in details such as the group’s name and frequency.
  • Choose OK.

Add a transaction to a transaction category that you’ve memorised:

  • Open or build a transaction that you want to remember.
  • Choose Memorize.
  • Select Add to Group from the drop-down menu and enter a name for the group.
  • Choose OK.

Add a transaction to a party that you’ve already memorised: 

  • Select Memorized Transaction List from the Lists menu.
  • Pick Edit Memorized Transaction from the context menu when you right-click the memorised transaction.
  • Select Add to Group, then choose a name for the group.
  • Choose OK.

Edit a transaction that has been memorised:

  • Select Memorized Transaction List from the Lists menu.
  • To change a memorised transaction, double-click it.
  • Make the modifications you need.
  • In the end, click Memorize.
  • To update an existing transaction, select Replace; to build a new one, select Add.
  • Choose between Save & Close and Save & Next.

Delete a transaction that has been memorised:

  • Select Memorized Transaction List from the Lists menu.
  • Choose the transaction you want to get rid of.
  • Select Delete Memorized Transaction from the Memorized Transaction drop-down menu.
  • Choose OK.
Memorised transactions in QuickBooks

QuickBooks Desktop for Mac

Create a transaction that you will recall:

  • Make or open the transaction you’d like to remember. Fill in the specifics of the transaction.

Please note that if a field shifts from transaction to transaction, make sure to leave it blank. If your utility bill payment fluctuates month to month, for example, you must leave the Amount field blank.

  • To memorise something, go to the Edit menu and select Memorize.
  • Prepare the following information for your memorised transaction:
    • How Often: Choose the number of times QuickBooks can inform you about the transaction.
    • Remind Me: This action adds the transaction to your list of Reminders.
    • Automatically Enter: When a transaction is due, QuickBooks records it automatically.
    • Next Due Date: The transaction’s next due date.
    • The number of times you want to report the transaction remains. For example, if you’re dealing with a loan, enter the number of payments you have left.
    • Days to Register: The number of days you want to enter the transaction in advance.
    • Adds the transaction to a memorised transaction group with Transactions in Group and Group Name.
    • Show on Calendar: In your Calendar, a note appears.

To use a transaction that has been memorised:

  • Pick Memorized Transactions from the Lists menu.
  • Choose the transaction you’ve memorised.
  • Select Use from the drop-down menu after choosing Settings.
  • After you’ve made your changes, click Save.

Add a transaction to a transaction category that you’ve memorised: 

  • Pick Memorized Transactions from the Lists menu.
  • Choose the transaction you’ve memorised.
  • Select Edit Memorized Transaction from the Edit menu.
  • Select With Transactions in Group from the drop-down menu.
  • Pick the group you want to add from the Group Name dropdown.
  • Choose OK.

A memorised transaction can be edited or deleted: 

  • Pick Memorized Transactions from the Lists menu.
  • Choose the transaction you’ve memorised.
  • Select Edit Memorized Transaction from the Edit menu.
  • Change the transaction details as needed, then click Save.
  • Select Delete Memorized Transaction if you want to delete the transaction.

Conclusion

In conclusion, QuickBooks Desktop software helps you do so many things that will help you manage the finances of a particular organisation and memorise transactions in the software. 

The motive behind this blog is to help you understand the memorised transaction and how can you set them up in QuickBooks for Windows and QuickBooks for Mac. I hope that this blog helped you in some way or the other and was worth your time.

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