If you want to track it for that word, you won’t use a JE for this (grantor). You also skip JE for Banking because the grant goes to the Bank. The grant is not both a source of income and a source of expenditure. That is the activity schedule, not the entry plan. The estimate may be used to join the grant application or award as the Plan. Grant funds are considered revenue until they are required to be returned. By definition, the status of Restricted does not make it a Liability. 

As a result, restricted income is processed by creating a Service item and listing it on a Sales Receipt for the Grantor as Customer, deposited to BankingAlternatively, you can join the Calculation after you’ve agreed to apply for the grant. Then, if they inform you of the award once a year for three years, for example, $30,000, invoice per year for $10,000. For Programs and Purposes, you usually use Class monitoring. This will also apply to Restricted Funds. Consider the following examples:

Since your services and goals are often limited, you don’t need to use “restricted” in Class; instead, use Class = Food Bank or Class = Animal Rescue, for example. Instead of Class = Admin or Overhead, this will be the case.

How to record grant income in QuickBooks

When it comes to “limited Savings,” the funds are returned to whatever bank you sent them to in real life. A mix of types of funds can often be found in a checking or savings account. Consider the following scenario:

Except for sums you want to invest in the next 2-3 months, you plan to bring Restricted Funds into investments. You show the deposit went to two separate accounts, as seen in my attachment, with Amount redirected to Checking in the bottom right corner. You don’t have any expenses until you start spending, as you called them. That’s when you set up Job Tracking (in the Customer Area, appoint a Grantor) and Class Tracking. Consider the following scenario:

You got that Food Bank Grant, you have the Income, you put enough in the bank to pay for the Freezer you are buying. That was the reason you applied for and were given that grant. You now assign grantor and class to the cost as a new fixed asset. Then you run the P&L by the consumer to see if expenses decrease the revenue to a Net = grant funds that have not yet been invested. Of course, this could coincide with the conclusion of a fiscal year.

How to record in QuickBooks nonprofit a grant received

Equity must also be rebalanced. Usually, you rebalance Equity if anything Restricted comes in or out. That’s because in your file, what’s typically called Retained Earnings is renamed Unregulated Net Assets or Fund Balance. In a traditional fiscal year-end, revenue and expenditure are “locked” to Unregulated Net Assets on the new fiscal year’s first day. That means you’ll have to offset to and from the account over the year. Given the grant funds, which must be used to raise restricted equity, the following steps must be taken:

Credit Restricted Equity (it rises) and Debit Unrestricted Net Assets Equity (it falls) (it goes up)

Now is the time to get the $5,000 Freezer. That includes you:

Since you used the funds as promised, releasing the restriction, debit Restricted Equity (it goes down) and credit Fund balance or Unrestricted Net Assets (it goes up).

Writer’s Note

To end with, QuickBooks Desktop software helps you to manage the accounts and books of a particular organisation. There are many different features in the QuickBooks Desktop software, and recording a grant is one of them. The whole idea of this blog is to help you understand how you can record grants in QuickBooks Desktop software, and also some other aspects related to the same are mentioned above. I hope that this blog helps you recording the grant and was worth your time. 

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