The browser’s cache usually causes the strange behaviour you are currently experiencing. To resolve this, we recommend allowing the employee to conduct a few basic troubleshooting procedures. Open QuickBooks Workforce in an incognito or private browser to see if your employee may log in and view the paycheck from there. This setting prevents the storage of browsing history. To utilise a private browser, follow these steps:

  • Ctrl + Shift + N for Google Chrome.
  • Ctrl + Shift + P for Internet Explorer and Mozilla Firefox.
  • For Safari, hold down Command + Shift + N.

Please Note: 

  • If the preceding procedures are successful, I recommend clearing your browser’s cache to make your programmes perform more smoothly on your computer and eliminate browsing history. 

 

  • If the preceding methods do not work, you can use supported browsers as an alternative.

 

  • When accessing workforce.intuit.com, QuickBooks Workforce works flawlessly on the most recent versions of Chrome, Firefox, and Safari (for Mac).

How do I enter Paychex payroll into QuickBooks?

If you use QuickBooks for accounting and another provider for payroll, you must still monitor those paychecks in QuickBooks. Paychecks generated outside of QuickBooks using providers such as ADP or Paychex are referred to as third-party paychecks. Some payroll services allow you to import paycheck data into QuickBooks directly. If your service lacks this functionality, we’ll teach you how to log these payments as journal entries manually. This saves all of your payroll and account information in one location. Please Note that manually entering payroll paychecks into QuickBooks Online keeps track of your payment totals. However, it does not generate the data required for your employees’ W-2s. To obtain your year-end forms, you will need to contact your payroll agency directly. Also, remember that journal entries necessitate a comprehension of debits and credits.

Step 1: Set up manual tracking accounts: Follow the steps to create new accounts in your Chart of Accounts to track your payroll liabilities and spending if you haven’t already. Establish these spending accounts. Choose Expense as your account type:

  • Payroll Expenses: Wages
  • Payroll Expenses: Taxes

Establish these liability accounts. As the account type, choose Liabilities:

  • Federal Taxes (941/944) Payroll Liabilities
  • Federal Unemployment Payroll Liabilities (940)
  • [State] SUI/ETT Payroll Liabilities
  • [State] PIT/SDI Payroll Liabilities

Please note that these accounts address the majority of frequent payroll tax circumstances. You may need to set up different accounts for taxes unique to your state or municipality.

Step 2: In QuickBooks Online, enter the payroll paychecks: Make a journal note once you pay your staff outside QuickBooks. Payroll pay stubs or a payroll report for your employees can be obtained from your payroll service:

  • Choose + New.
  • Choose Journal Entry.
  • Enter the paycheck date in the Journal date field.
  • Enter the paycheck number in the Journal no. area if you want to keep track of it.

To generate the journal entry, use the information from your paycheck report. For example, if you paid more than one employee during the pay period, you could combine their paycheck totals into a single journal entry. If you need to segregate the details, you may also write individual journal entries for each employee.

Add gross wages:

  • Payroll Expenses must Be Considered: Wages are paid for the account.
  • Enter the monetary value as a debit.

Add employer payroll taxes:

  • For the account, select Payroll Expenses: Taxes.
  • Enter the monetary value as a debit.

Please note that you can combine the following taxes into a single debit or add each tax item separately: Social Security Employer, FUTA Employer, Medicare Employer, State Job Training Taxes, and State Unemployment Insurance.

Taxes paid toward 941 or 944 taxes should be added:

  • For the account, choose Payroll Liabilities: Federal Taxes (941/944).
  • Enter the monetary value as a credit.

Please note that you can combine the following taxes into a single debit or add each tax item as a separate debit: Federal Income Taxes, Employee Social Security, Employer Social Security, Employee Medicare, and Employer Medicare.

Incorporate state unemployment insurance taxes:

  • For the account, choose Payroll Liabilities: [State] SUI/ETT Liability.
  • Enter the monetary value as a credit.

Please note that you can combine the following taxes into a single debit or add each tax item as a separate debit: State Unemployment Insurance and the Employment Training Tax are both imposed by the state.

Include state income taxes:

  • For the account, select Payroll Liabilities: [State] PIT/SDI.
  • Enter the monetary value as a credit.

Please note that you can combine the following taxes into a single debit or enter each tax item separately: State Personal Income Tax and State Disability Insurance.

Incorporate federal unemployment taxes (FUTA):

  • For the account, choose Payroll Liabilities: Federal Unemployment (940).
  • Enter the monetary value as a credit.

Add your net wages:

  • Choose the checking account from which you will pay your employees.
  • Instead of merging them, enter each paycheck on its line. Enter the sums in the form of credits.

After you’ve finished entering the debits and credits, click Save.

Conclusion

In conclusion, QuickBooks Desktop software is accounting software that has always been on the top since its launch. This blog will help you to know about the paycheck on Intuit and aspects related to Paychex. I hope that this blog helped you in some way or the other and was worth your time.

Share this Link: