While both QuickBooks Online and QuickBooks Desktop are powerful tools, there are a few items to consider before deciding whether or not your business is a good candidate for migration. The complexity of your company file determines the performance of your migration. The company file contains all of the company’s details, such as inventory, employee information, client lists, banking history, accounting records, and so on.

Large businesses also have complicated company archives with lengthy histories, large inventories, and large file sizes overall. If you’re using QuickBooks Desktop Enterprise, for example, this might mean that you have a large business that isn’t a good choice for migration due to the size of your company file. This does not rule out the possibility of migrating to QuickBooks Online if you understand that the scale of your business will necessitate additional setup in QuickBooks Online. Read through this guide carefully to see if your business will still profit from a migration.

QuickBooks Support: 5 Things to Know in Desktop to Online Conversion

If you’re always on the go, you’ll need apps that can keep up with your hectic schedule. QuickBooks is one website that embraces this concept. Converting QuickBooks desktop to online allows you to keep track of your finances from anywhere at any time. QuickBooks Online is the cloud-based edition of the popular QuickBooks Desktop software. It has many of the same great features as the desktop edition, but it also has some exclusive features. The most notable of these is remote access. QuickBooks Online, like any other cloud accounting service, allows you to access your data from anywhere.

Examine the size of your QuickBooks file: The file size must be smaller than 350,000 goals to convert. To verify this, press F2 on your keyboard (for Windows) or CMD (?) +1 on your Mac (for Mac). Remember that condensing a file reduces the total file size for QuickBooks 2019 while preserving all of your data and information. On the other hand, some transactions are archived and made into Journal Entries in QuickBooks 2018 and earlier.

Upgrade to the most recent QuickBooks Pro or Premier version: You’ll be more likely to convert to QuickBooks Online if you’re using QuickBooks Desktop Pro, Premier, or Premier Accountant because the intricacies would be minimal. Make sure you’re using QuickBooks 2020, 2019 or 2018 before migrating your accounts to QuickBooks Online. Furthermore, users of previous versions must upgrade their systems to the most recent version. 

Because of the complexities, other versions of QuickBooks, such as QuickBooks Enterprise, cannot move to QuickBooks Online. Furthermore, connecting your QuickBooks online to the QuickBooks online accountant gives you access to all of the software for free.

Ensure that all of the affected files are saved to your hard drive: QuickBooks desktop needs you to back up your data regularly. On the other hand, the online transfer ensures that your information is securely stored in the cloud. To successfully migrate to QuickBooks Online, you must save your files to your computer’s local storage. If you have files in cloud storage (such as Google Drive, Dropbox, or One Drive), you can copy them to your device before beginning the migration.

Check and Verify your data: It’s also crucial to double-check your records, re-sort your lists, and rebuild your business. As of your conversion date, you can run your reports, balance sheets, profit and loss statements, trial balances, and any other data you may need. This is for you to verify that the information that has been migrated is correct and complete after the process.

Prepare your Intuit account for a QuickBooks Online migration: You’ll need an Intuit account to get started with QuickBooks desktop to online conversion.

  • If you still don’t have an ID, sign up first and then log in.
  • Select Export Company File to QuickBooks Online from the Company menu.
  • After that, you’ll be guided to your QuickBooks Online account to sign in. After logging in, all you have to do now is choose the company you want to move to QuickBooks Online.
  • Wait 10-15 minutes for an e-mail message confirming that your business is ready to be viewed.
  • You can now verify whether the data migration is complete once it has been received.

These are only a few of the key points to remember when switching from QuickBooks desktop to QuickBooks Online. QuickBooks Online is one of the best cloud accounting software options currently available. There’s a lot to look forward to with QuickBooks Online, thanks to Intuit’s more than three decades of accounting software experience and the extensive range of features available.


In conclusion, QuickBooks Desktop software is accounting software that is widely regarded by different categories of bookkeepers and accountants, but this blog is not about that. This blog’s motive is to help you understand the things that you should know about the software. I hope that this blog added some value to your information bank and was worth your time.

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