Keyboard Shortcuts in QuickBooks Desktop

In QuickBooks Desktop software, you can use keyboard shortcuts to accomplish several tasks. You can build invoices and switch between windows with only a few keystrokes instead of using the menus.

Please note that specific forms and buttons underlined can found in letters. This is a collection of shortcut marks. To use the shortcut, click the underlined letter while keeping Alt.

Navigation shortcuts

Action

Keyboard 

Open the Help window

F1

Close current window

Esc

Open the Product Information window 

 

(Product and License number, company file location, etc.)

F2 or Ctrl + 1

Open the Find Transaction window 

 

(Transactions, invoices, etc.)

Ctrl + F

Open the Search window 

 

(Customers, accounts, transactions, etc.)

F3 or Ctrl + 2

Open Tech Help / Technical Info window 

 

(System info)

F2 to open the Product Info window, then press F3

Data Fields Shortcuts

 

Action

Keyboard 

Increase or decrease the amount

+ or –

Go to the next data field

Tab

Go to the previous data field

Shift + Tab

Copy, paste, undo, cut

Ctrl + C, Ctrl + V, Ctrl + Z, Ctrl + X

Data Field Related Shortcuts

 

Action

Keyboard shortcut

Open calendar to select a date

Alt + ↓

Advance a day

+

Back a day

Go to today

T

Go to the first day of the week

W

Go to the last day of the week

K

Go to the same day next week

]

Go to the same day last week

[

Go to the first day of the month

M

Go to the last day of the month

H

Go to the same day of the month following month

;

Go to the same day of the month last month

‘ (apostrophe)

Go to the first day of the year (Jan 1)

Y

Transactions and Forms

 

Action

Keyboard shortcut

Record or save a transaction

Enter

Add a new transaction line

Ctrl + Ins

Delete selected transaction line

Ctrl + Del

Copy a transaction line

Highlight a transaction line, then press Ctrl + Alt + Y. *Only available in QuickBooks 2018 and later.

Paste a transaction line

Highlight a blank transaction line, then press Ctrl + Alt + V. *Only available in QuickBooks 2018 and later.

Go to the next or previous transaction line

↑ or ↓

Open the complete list for the selected dropdown menu (product, service, customer, etc)

Highlight the ▼ dropdown menu, then press Ctrl + L. Press Ctrl + U to add a selected item from the list to your open form.

Move between pages on forms and reports

Page Up or Page Down

Save and close the current form

Alt + S

Go to your last open form of the same type

Alt + P

Save and go to the following form of the same type

Alt + N

Print form (or list)

CTRL + P

Memorise current form and its transactions

Ctrl + M

Open Memorized Transaction List

Ctrl + T

Open transaction history (for current form)

Ctrl + H

Open transaction journal (for current form)

Ctrl + Y

Items Lists Shortcuts

 

Action

Keyboard shortcut

Go to the first item or last item on a list or register

Ctrl + Page Up

or

Ctrl + Page Down

Create a new item on a list (account, customer, product or service, etc)

Ctrl + N

Edit an item on a list (account, customer, product or service, etc)

Ctrl + E

Delete an item on a list (account, customer, product or service, etc)

Ctrl + D

Run a Quick Report for an item on a list

Ctrl + F6

Refresh list (You only see this if you are in the multi-user mode. This is useful if multiple users edit the same list.)

F5

Regular QuickBooks Shortcuts

 

Action

Keyboard shortcut

Create a new invoice

Ctrl + I

Create a new check

Ctrl + W

Open the Customer Center

Ctrl + J

Open the Chart of Accounts

Ctrl + A

Open an Account Register

Ctrl + R, then select an account. If you are in an account register, choose a transaction and press Ctrl+G. This opens the record for the associated “transfer” account.

Basic QuickBooks Shortcuts

 

Action

Keyboard shortcut

Open your company file with no open windows or menus

Hold Alt after you open your company file on the Open Company window

Close QuickBooks

Alt + F4

Open QuickBooks Service Keys (Payroll only)

Ctrl + K

Set up YTD Amounts for Payroll (Payroll only)

Select the Help menu and then About QuickBooks. When the product screen appears, Ctrl + Alt + Y.

To End With

QuickBooks Desktop software has always made managing and handling accounting so easy and learning all these topics that are stated above will make you save a lot of your time. I hope that this blog helps you learn some shortcuts of the QuickBooks Desktop software. 

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