QuickBooks Keyboard Shortcuts

Keyboard Shortcuts in QuickBooks Desktop

In QuickBooks Desktop software, you can use keyboard shortcuts to accomplish several tasks. You can build invoices and switch between windows with only a few keystrokes instead of using the menus.

Please note that specific forms and buttons underlined can found in letters. This is a collection of shortcut marks. To use the shortcut, click the underlined letter while keeping Alt.

Navigation Keyboard Shortcuts

ActionKeyboard 
Open the Help windowF1
Close current windowEsc
Open the Product Information window 

(Product and License number, company file location, etc.)

F2 or Ctrl + 1
Open the Find Transaction window 

(Transactions, invoices, etc.)

Ctrl + F
Open the Search window 

(Customers, accounts, transactions, etc.)

F3 or Ctrl + 2
Open Tech Help / Technical Info window 

(System info)

F2 to open the Product Info window, then press F3

Data Fields Keyboard Shortcuts

ActionKeyboard 
Increase or decrease the amount+ or –
Go to the next data fieldTab
Go to the previous data fieldShift + Tab
Copy, paste, undo, cutCtrl + C, Ctrl + V, Ctrl + Z, Ctrl + X

Data Field Related Keyboard Shortcuts

ActionKeyboard shortcut
Open calendar to select a dateAlt + ↓
Advance a day+
Back a day
Go to todayT
Go to the first day of the weekW
Go to the last day of the weekK
Go to the same day next week]
Go to the same day last week[
Go to the first day of the monthM
Go to the last day of the monthH
Go to the same day of the month following month;
Go to the same day of the month last month‘ (apostrophe)
Go to the first day of the year (Jan 1)Y

Transactions and Forms (Keyboard Shortcuts)

ActionKeyboard shortcut
Record or save a transactionEnter
Add a new transaction lineCtrl + Ins
Delete selected transaction lineCtrl + Del
Copy a transaction lineHighlight a transaction line, then press Ctrl + Alt + Y. *Only available in QuickBooks 2018 and later.
Paste a transaction lineHighlight a blank transaction line, then press Ctrl + Alt + V. *Only available in QuickBooks 2018 and later.
Go to the next or previous transaction line↑ or ↓
Open the complete list for the selected dropdown menu (product, service, customer, etc)Highlight the ▼ dropdown menu, then press Ctrl + L. Press Ctrl + U to add a selected item from the list to your open form.
Move between pages on forms and reportsPage Up or Page Down
Save and close the current formAlt + S
Go to your last open form of the same typeAlt + P
Save and go to the following form of the same typeAlt + N
Print form (or list)CTRL + P
Memorise current form and its transactionsCtrl + M
Open Memorized Transaction ListCtrl + T
Open transaction history (for current form)Ctrl + H
Open transaction journal (for current form)Ctrl + Y

Items Lists Keyboard Shortcuts

ActionKeyboard shortcut
Go to the first item or last item on a list or registerCtrl + Page Up

or Ctrl + Page Down

Create a new item on a list (account, customer, product or service, etc)Ctrl + N
Edit an item on a list (account, customer, product or service, etc)Ctrl + E
Delete an item on a list (account, customer, product or service, etc)Ctrl + D
Run a Quick Report for an item on a listCtrl + F6
Refresh list (You only see this if you are in the multi-user mode. This is useful if multiple users edit the same list.)F5

Regular QuickBooks Keyboard Shortcuts

ActionKeyboard shortcut
Create a new invoiceCtrl + I
Create a new checkCtrl + W
Open the Customer CenterCtrl + J
Open the Chart of AccountsCtrl + A
Open an Account RegisterCtrl + R, then select an account. If you are in an account register, choose a transaction and press Ctrl+G. This opens the record for the associated “transfer” account.

Basic QuickBooks Keyboard Shortcuts

ActionKeyboard shortcut
Open your company file with no open windows or menusHold Alt after you open your company file on the Open Company window
Close QuickBooksAlt + F4
Open QuickBooks Service Keys (Payroll only)Ctrl + K
Set up YTD Amounts for Payroll (Payroll only)Select the Help menu and then About QuickBooks. When the product screen appears, Ctrl + Alt + Y.

To End With

QuickBooks Desktop software has always made managing and handling accounting so easy and learning all these topics that are stated above will make you save a lot of your time. I hope that this blog helps you learn some shortcuts of the QuickBooks Desktop software. 

Share this Link:

Leave a Reply

Your email address will not be published.