QuickBooks Workforce

QuickBooks is a software that is filled with features and tools in order to help you with the different aspects of accounting or bookkeeping, QuickBooks Workforce is one of them.

QuickBooks Workforce is a tool which is basically a part of QuickBooks Payroll Services. In this post, we will get to know about QuickBooks Workforce in the most detailed way possible so that you can apply all the knowledge to your work using your favorite accounting software which is QuickBooks Desktop.

What is QuickBooks Workforce?

QuickBooks Workforce is a tool that minimizes the gap between you and your employees when it comes to their pay stubs and W-2’s. (W-2’s are the tax forms) QuickBooks workforce is basically a part of the QuickBooks Payroll Services.                          

Basically, it is a tool where there will be a sense of transparency between you and your employees especially when it comes to the money. Employees who are set up by you on the QuickBooks Workforce will get a proper notification every time you run the QuickBooks Payroll Services.                                      

If in case things don’t go well between you and any of your employees and they decides not to work with you in your organization and if you cancel your payroll service, then that employee will still be able to have access for the other 18 months after the cancellation of the Payroll services. The paychecks obviously will no longer be available, it is because of the government mandatory rules it is there for the employee to print their documents for their own records.

It is very important that you should know how to set up a new employee in the QuickBooks Workforce cause that will not only help you to add the new employees but also the old ones into the software so that from the next time it automatize in a way whenever you use your QuickBooks Payroll Services.                                                                                                                            

In the next paragraph of this post, you will get to know how to set up the new or old employees in the Quickbooks Workforce so please give it a very careful read.

How to set up a new Employee in the QuickBooks Workforce for payroll services?

To set up a new employee in the QuickBooks Workforce you just need to follow these steps:

  • Open QuickBooks Workforce, then go to the ‘Workers’ section and choose ‘Employees’. If you want to add a new employee then select ‘Add an employee’. And for existing employees, select the employee’s name and then click on ‘Edit’ which is next to the ‘Pay” section.
  • Now fill in all the details of the Employee including their email account.
  • Now select the given option ‘Invite this employee to view their pay stubs and W-2’s Online’ give it the consent and select ‘Done’ after that.

After applying all these methods mentioned above your employees should be set up for the QuickBooks Workforce for the QuickBooks Payroll Services.

The QuickBooks software is prone to certain errors and likewise being the part of the QuickBooks family QuickBooks Workforce also has one or two errors here and there while you are working on it. In this next segment, you will get to know about QuickBooks Workforce Troubleshooting.

QuickBooks Workforce Troubleshooting

When a user encounters unusual and unexpected behavior, like regular errors, we can always try and run a very normal browser troubleshooting to fix this kind of entry-level issues. There is also a possibility that the temporary internet files that are stored in your browser or pc can be also one of the reasons why you are having all these issues such as accessing your pay stub.                 

To start with you need to access your QuickBooks Workforce account in an incognito tab. After signing into it, you need to go to the Paychecks section to take a look at your Pay Stub. if all this is working fine, then go back to your home browser and clear all the cache in order to eliminate the junk files.

After applying this if the same problem persists then you can always give it a try in another internet browser cause there might be a possibility that the current browser that you are using has a temporary problem with QuickBooks Workforce.

In addition to the given solutions hers’s some other references that will help you to manage your paychecks and W-2s:

  • Review your paychecks and W-2s form online in your QuickBooks Workforce.
  • Print the pay stubs in QuickBooks Online.
  • How to print W-2s form.

These are some small petty issues that can be solved very easily by just doing some minor tweaks that are mentioned above in this particular paragraph. If you have given this whole post a good read then, in that case, you are good to go and work with the QuickBooks Workforce.


In conclusion, QuickBooks Workforce is a tool that will help you to manage the transparency of the work that your employee has done for you.

Using this particular tool will not only help you save a lot of time but also make this process very transparent with your employees which will help you build a relationship with your employees.

In this post, you will get to know the details like What is QuickBooks Workforce? How can you set up a new employee in the Quickbooks Workforce? And QuickBooks Workforce Troubleshooting Etc.

The main motive behind this post is to give you a brief idea about QuickBooks Workforce.


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