How do I close year-end in QuickBooks Desktop?

close year-end in quickbooks

To close the books in QuickBooks Online, follow these steps:

  • Click the Company name in the upper-right corner (gear icon).
  • Account and Settings should be selected.
  • Put a checkmark in the Close the books box under the Accounting section of the Advanced tab.
  • Make a note of the closing date.
  • Set whether or not a password is required to make changes to previously completed transactions.
  • Save the file.
  • After that, click Done.

How do you do closing entries in QuickBooks?

There is currently no option in QuickBooks to prevent this from happening. However, there is a technique to exclude the Retained Earnings from the report. Here’s how to go about it:

  • Click the Customize Report button in the report window.
  • In the Display tab, make the necessary changes.
  • Select the Filters option from the drop-down menu.
  • Look for the Account option in the Filter menu and pick it.
  • Select Multiple accounts from the Account drop-down menu.
  • Click the Select All button in the Select Account window. Then type Retained Earnings into the search area.
  • Uncheck the account for Retained Earnings.
  • Click OK twice, then hit the report’s Refresh button.

Finally, having the ability to define the specific facts you want to view on a report before accessing it could be beneficial in QuickBooks. After all, user feedback is significantly responsible for improvements to QuickBooks functionality.

Does QuickBooks automatically close year-end?

You don’t have to worry about closing your books at the end of each fiscal year with QuickBooks Desktop. To prepare for the coming year, QuickBooks makes automated modifications.

Adjustments after the year QuickBooks performs this automatically: QuickBooks makes year-end changes based on the start month of your fiscal year.

  • QuickBooks zeros out your Income and Expense accounts at year’s end so you start the new fiscal year with zero net income.
  • To your net income, QuickBooks generates an adjustment entry. If your profit for the year was $12,000, the equity portion of your Balance Sheet will show a line for $12,000 in net income on the last day of the fiscal year.
  • QuickBooks increases your Retained Earnings equity account by the previous year’s net income ($12,000 in this example) and decreases your net income by the same amount on the first day of the current fiscal year. In this manner, you begin each fiscal year with a zero net gain.

Closing Entry: 

  • Closing entries transfer the balance from the Income and Expense accounts to Retained Earnings at the end of the fiscal year. The goal is to zero out your Income and Expense accounts before adding your net income for the fiscal year to Retained Earnings.
  • After you’ve recorded all of the adjusting entries, you’ll make closing entries. You cannot enter any entries for that fiscal year after the books have been “closed.” Some applications forbid you from making any entry, even if it corrects or improves the accuracy of your readers. QuickBooks Desktop allows you to record transactions that affect the balance of a closed fiscal year, but it either warns you that doing so isn’t a good idea or prompts you for the closing date password if you have one set up.
  • QuickBooks Desktop does not have a transaction for the closing entries it generates automatically. When you run a report (for example, QuickReport of Retained Earnings), the computer calculates the adjustments, but you can’t “QuickZoom” on these transactions, unlike the manual modifications you recorded. Select the report, then Company & Financial in QuickBooks Desktop for Mac. The retained earnings account will be shown in the Equity part of the Balance Sheet Standard.


In conclusion, QuickBooks Desktop software has always been the top-selling accounting software in the U.S.A., U.K. and Canada. The whole idea of this blog is to help you understand the closing or how to do the closing of the year-end in QuickBooks Desktop software. I hope that this blog helped you and was worth your time.

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