Quickbooks Installation

How QuickBooks Onboards New User

How QuickBooks Onboards New User

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How QuickBooks Onboards New User

Suppose you are hiring a new person who means that you are growing and you want a helping hand which supports you even more to achieve the best results for your organisation. You must make the new person understand how you would like to proceed in the long run and explain your target audience’s products or services.

You must hire an individual willing to work and treat your clients and vendors with the same politeness, respect, and commitment as you would’ve done. It can be a little daunting to trust a person you don’t know, so you need to be very careful while hiring someone.

How to Onboard a new hire

You should have a particular process that motivates and clears their goal and role in your company. Like a potter, you need to shape the new hire in the first few days and encourage them to your benefit. You should also make proper work ids according to their roles in the organisation so that they get familiarised with your organisation.

The main thing you need to concentrate on is that the new hires learn their roles and responsibilities as quickly as possible. Still, you have to ensure that you empower them and clear all their doubts about your organisation’s products or services you are offering in your organisation. You need to make sure that your onboarding process is manageable and organised at the same time. 

What is an employee building onboarding process?

The onboarding process is a process that is an essential thing for hiring a new person in your organisation. The onboarding process helps your employee to understand your supervision and the goals that you want to achieve in this organisation. 

You can learn a lot from your own experiences and how you were treated when trying to make a mark in the initial stage of your career. The onboarding process can motivate a person immensely and if not treated well the hire will do things according to their mindset, and that is not something which will help you achieve the desired results. 

The process will be built with several activities, and it might take some time so keep on experimenting the whole thing a few examples are as follows: 

  • The new hire should feel welcome instead of a burden into your organisation you can make them comfortable by giving them their proper logins and other technical requirements. You also should be already prepared with their essential documents related to their enrollment. According to the office entry, they should make their space clean and ready to rock and even their badges or keys. These are a few small things that make them feel welcomed.
  • Making a new hire introduces your colleagues and co-workers and the office space to familiarise with the organisation’s atmosphere. Giving them an idea about your company’s history, clients, and the products and services that you offer can also be a good thought on their first day.
  • Depending on the number of hires you want to recruit and give them responsibility according to your needs, please make sure that someone can talk to them and tell them their duties. Make them comfortable and be open to a conversation with them to develop any question regarding the business or the organisation if needed.
  • You can also be a little welcoming towards the new hires so that their nervousness should not increase and they feel more confident towards their approach. Ensure that there is a fun element in your onboarding process that will help the hire break the ice.
  • You have to make sure that it is not the first few days but almost two-three months for them to be complete with your supervision and stuff so better take care and make them clear your thoughts and vision.

These are a few ideas that can help you while onboarding a new hire that can become an essential part of your organisation later. You must take care of the new hire and be extra cautious with the new hire.

Conclusion

In conclusion, this post will give you a brief idea about how any organisation can use onboard a new hire. So please read the post very carefully and apply if you find it relevant enough. Hope that we have enlightened in you anyway thanks for your time that you spend while reading this. 

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Cpadesk
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CpaDesk Is An Online Accounting Forum/ Community That Brings Accounting Advisors, Students, And Those Who Are Looking For Knowledge And Information.

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Integrate QuickBooks with Salesforce

Integrate QuickBooks with Salesforce

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Integrate QuickBooks With Salesforce

QuickBooks is one of the most used software when managing the accounting of a particular organisation. The other name apart from QuickBooks that comes to our mind to manage the accounting is Salesforce both of them are cloud-based software. Both organisations’ target audience is like a small business to giant organisations such as large scale industries that are limited and listed on the market. 

Both the software helps you a lot when it comes to managing your organisation’s finances, and they save you a lot of time while working on it, and as we all know, time saves money. Integrating the two software will save you more time and money than before. Integrating will also allow you to access data from both the software.

Benefits of integrating the QuickBooks with Salesforce

The advantages of integrating the Salesforce are as follows:

  • As already mentioned Integrating both the software will help your other team handle your finances and automatise the whole system of managing the account. Please ensure that the invoice and payments, and reports have a sense of consistency.
  • You can also send the customised reminders and invoices that are due to the other clients and vendors.
  • The software also provides you with the visibility of your business and cash flow of the present time that can give you a bigger picture of how things will run for your business shortly and how can you grow your business from there.

These are a few benefits of integrating QuickBooks with Salesforce to help you run better finances in your organisation. Now that you know the advantages of integrating QuickBooks with Salesforce, you must read our next segment to that will make you understand how you can incorporate the Salesforce to QuickBooks Desktop software.

How to integrate Salesforce with QuickBooks Desktop software

To integrate the Salesforce with the QuickBooks Desktop, you need to follow the given means: 

  • To begin with, integrating Salesforce to QuickBooks, you’ll need to sign in to your QuickBooks as the admin and then you can look for the Salesforce connector by QuickBooks that you will need and then tap on the ‘Get the App Now’ option.
  • Now you need to see and decide how the opportunities will look in the QuickBooks Desktop software.
  • After that, you need to add all of your Salesforce products and services that you have purchased to the QuickBooks Desktop software. 
  • Finally, you just need to add the Salesforce info to the given custom fields on the QuickBooks sales forms and get the given opportunities into your QuickBooks Desktop software.

These are the steps that you need to follow to integrate the Salesforce with QuickBooks Desktop software. 

Conclusion

In conclusion, QuickBooks is a software that helps you manage the accounting of any organisation. Integrating the salesforce will convert the invoices and send them on the due dates to the clients or vendors. These invoices will not add up to your draft invoices until you or your associates approve them.

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Multi-User Mode Issues

Multi User Mode Issues

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QuickBooks Multi User Mode Not Working

QuickBooks Desktop software helps you manage the books and accounts of your organisation. The software has enormous features and functions that cover all the aspects of accounting that makes the accounting so easy that you don’t need to hire a specific accountant or bookkeeper you can manage it yourself manually. The software also allows you to work in the multi-user mode that permits more than one user to work on the different company profiles at once. However, the QuickBooks multi-user mode not working has been reported a lot of late.

In this post, you will get to know of the importance of QuickBooks multi-user mode, the advantages of it also the error, the root causes behind the error and the fixes of the same so please read the whole post very carefully.

QuickBooks multi-user mode not working

QuickBooks multi-user feature helps you to collaborate, and it also increases your productivity, but the multi-user mode has issues that may annoy you a bit. The problem with the multi-user mode mostly occurs when one of them try to open a company file which is located on one of your other workstations.                           

You might not receive any error, but you will get a pop-up that says QuickBooks Multi-user mode not working on the other PC’s the other workstations that are connected with your primary PC. To understand any error better, you need to know the root causes of it, which is what is our next segment is all about.

The root causes of QuickBooks multi-user mode not working

Root cause helps you understand the main reason behind the particular issue that you are suffering from. The root causes of the QuickBooks multi-user mode not working:

  • The QuickBooks Desktop software is not correctly installed on the server.
  • Configuration of the hosting settings is not proper.
  • The windows defender or the anti-virus that you are using is designed not to allow communication between the workstations of the server.
  • The problem also occurs when you are not able to open the company file on any of your workstation or the primary system.
  • The improper permissions of the Windows File in your main PC or the workstations connected to it.

These are a few root causes of QuickBooks multi-user mode, not working. Now that you know the root causes of it, you can also fix the issue by reading the next segment which will help you to resolve the issue yourself manually.

How to Fix QuickBooks multi-user mode not working issue

To fix the QuickBooks multi-user mode not working issue, you need to follow the means as follows:

  • QuickBooks File Doctor: You can use the QuickBooks File Doctor that is available on the official website of Intuit. QuickBooks File Doctor is the one-stop solution for all the errors and issues that occur in the QuickBooks Desktop software, including the multi-user mode not working issue.                
  • QuickBooks Database Server Manager: You can use the QuickBooks Database Server Manager to resolve this issue, to fix that you need to scan from this tool that you can open from the Start menu of your PC.
  • Check to host mode on each of the user PC or the Workstation: Please open the utility tab which is inside the QuickBooks File menu, now you need to disable the hosting and enable the QuickBooks single-user mode. 
  • Make sure QuickBooks can send data: Change the settings of your anti-virus or the settings of the windows defender so that the software can send the data. 
  • Create a new company file folder: This will help you resolve this particular issue for sure.

These are a few steps and solutions that may help you resolve this particular issue.

QuickBooks multi-user mode Advantages

The advantages of the multi-user mode in QuickBooks desktop software are as follows:

  • Multi-user mode increases collaborative effort, productivity, and efficiency at the same time.
  • By using the multi-user mode, the essential data such as your company file remains protected if you use the different security levels that are in there.
  • The files can be used and edited by multiple users at the same time that minimizes the risk of errors and mistakes in the company file.                   

These are the advantages of the multi-user mode in QuickBooks Desktop software. There are some issues related to the same, but you can quickly fix this issue by using the methods given above.

Conclusion

In conclusion, QuickBooks desktop software that helps you achieve managing the accounting of the organisation. The software is full of different functions and features that ease the aspects of managing the accounts of the organisation.                    

This post will help you create awareness of the benefits of the multi-user mode in the QuickBooks Desktop software. The errors, root causes and the fixes of the multi-user mode are detailedly explained in our above segment. Hope that this post helps you to resolve this particular issue.

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CpaDesk Is An Online Accounting Forum/ Community That Brings Accounting Advisors, Students, And Those Who Are Looking For Knowledge And Information.

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QuickBooks Errors

Complete Lists of QuickBooks Error Codes

QuickBooks is an accounting software that is widely regarded by all the accountants and bookkeepers of this world. The reason behind this software being on top is that the software is very relevant because it gets timely updates and the kind of services they provide is unmatchable.                                 

But like the other accounting software, QuickBooks is also prone to various errors and issues. The software has many versions and the list of errors with their respective versions are briefly described in the next segment.

QuickBooks Error Code List

There are different errors in the different versions of QuickBooks all these versions and the list of their errors are given below:                                

There are a few error codes that you may face while using QuickBooks Enterprise. The list of errors that you might encounter while using QuickBooks Enterprise are as follows:

List of Errors that you might encounter while using Payroll

Here is the list of errors that you might encounter while using QuickBooks Online.

QuickBooks POS users often witness some errors the list of these errors that you might encounter are as follows:

List of Errors that you might encounter while using QuickBooks Desktop:

How to Fix Error Codes

QuickBooks might be a software that is prone to errors but most of these errors can be resolved with the help of different tools such as QuickBooks File Doctor or QuickBooks Tool Hub.

All you need to do is run one of these two tools and check whether the issue or error that you are facing is getting fixed or not. QuickBooks Tool Hub is the latest version of the two so that might work a little better.

Conclusion

To conclude, QuickBooks is a software that is surrounded by errors and issues. The main idea behind this article is to introduce you to all these error codes with the different versions of the software.                                                 

However, each of these errors can be fixed by simply using QuickBooks Tool Hub and QuickBooks File Doctor. All you need to do is run one of these two tools and you will be able to resolve these issues or error code that you may see in one of these tables.

Setup firewall in QuickBooks

How to setup firewall in QuickBooks Desktop

This article would help you to understand firewall and security settings for QuickBooks Desktop

Sometimes as a User you get an error or may face an issue with the QuickBooks Desktop application, Possible reason could be the windows firewall as well. Here will make you understand how to configure windows firewall manually. But before you do anything or make changes to the windows firewall always recommended Run QuickBooks Tool Hub or may try to run QuickBooks File Doctor for company file-related issue.

Solution 1: If QuickBooks File Doctor unable to fix firewall related issues, It,s always better to configure the firewall manually. Add an exception for QuickBooks related ports:

  • Click to Open Windows Start Menu. 
  • Type windows firewall in the search box and open that window.
  • After that Choose Advanced Settings. 
  • Do right click on Inbound Rules. 
  • And on the next windows specify the port. 
  • In this window just make sure the TCP option is enabled. 
  • Enter QuickBooks port as per the version for example QuickBooks 2020:8019 xxxx, QuickBooks 2019: 8019: xxxx, QuickBooks 2018: 8019,56728, 55378, 55382, QuickBooks 2017: 8019, 56727, 55373 ,55377.
  • The latest versions of QuickBooks 2019 and 2020 uses the dynamic port numbers.
  • To find out the dynamic port numbers, From the windows start menu open QuickBooks Database, server manager.
  • After that choose the option Port monitor tab. 
  • Then you would see the QuickBooks version and from here you make note of QuickBooks Ports.
  • Once you got all the port number click next. 
  • After that choose allow connection then next. 
  • Now create a rule and name it as per your choice. 
  • Once you have done then click Finish. 
  • When you are done create inbound rules, Create outbound rules follow the same steps. 

If still the issue continues follow the second solution and create a firewall exception for QuickBooks Software:

  • Create an exception for .exe files to run without any obstruction. 
  • Click to open the Windows start menu. 
  • Windows firewall and then advanced settings. 
  • On the next windows Choose inbound rules. 
  • Create New rules and choose Programs after that Hit Next. 
  • And follow the same steps to create Outbound rules.
  • Here is the list of .exe Executable files in the image below. 
setup firewall in quickbooks desktop
  • Even after creating exceptions in windows firewalls if you still have the same error or issue on your QuickBooks. Just make sure you create an exception inside the Antivirus firewall too.

Fix QuickBooks Installation Error

Fix QuickBooks Installation Error

List of errors QuickBooks Users come across during Installation

This article is about fixing QuickBooks Desktop Install error codes.

You may encounter with some the error while installing QuickBooks, Here is the list of some of the common QuickBooks Desktop Install Errors:

  • Error code 1402 during installation 
  • Error message 1603 
  • Error code 1722
  • Error code 1903 
  • Error code 1935
  • .Net Fram work error 
  • Damaged MSXML or C++ as programming error 
  • Or you may get an error “QuickBooks has Stopped working” When you open QuickBooks after Installation.

You May  get QuickBooks Error 1334 during installation or update 

  • User get this error during Update or while trying to repair QuickBooks 
  • This error could be caused by missing or corrupt .NET framework

Error code 1712 We are sorry something went wrong with the installation. One or more files required to restore your computer to it,s previous state could not be found restoration will not be possible.

QuickBooks Error Code 1904 file path or extension failed to register.

  • A third-party app like Bitdefender caused this 
  • An adobe flash player update 
  • Or maybe QB dynamic link library file (QBversion.dll

Error needs to verify your subscription before installing QuickBooks Enterprise Solutions.

  • QuickBooks enterprise users reported this error during updates. 
  • You may not have this error on all the workstations. 
  • The cause of this error may be a third-party application creating the problem with QuickBooks. 
  • And again the most common reason is the .NET framework.

During installation, QuickBooks install required drivers and files. Some of the Users reported about QuickBooks getting stuck at “Installing ABS PDF driver” during installation.

  • This is one of the integral components of QuickBooks which may be unable to install because of slow internet connection.

All of these errors listed above have one thing in common which the solution, Troubleshooting steps. In this part of this article, you would understand “How to resolve QuickBooks Installation errors”:

Step 1: One of the best solutions for most on the QuickBooks related errors and the issue is the QuickBooks Tool Hub, So install and download the QuickBooks Tool hub :

  • Download the latest version fo this tool.
  • Follow on-screen instructions and finish the installation. 
  • Double click on QuickBooks Tool Hub desktop Icon to open it. 
  • Once the tool hub is open you would see multiple tools listed. 
  • Choose option Installation and program-related issues.  
  • Select QuickBooks Install Diagnostic tool and Run it. 
  • The entire repair process could take up to 20 minutes. 
  • Once it,s done reboot your computer. 

Step 2: The second solution is fixing the issue related to Microsoft .NET framework. Since most of the QuickBooks users prefer to use this software on windows, Inside windows .NET framework is responsible for lots of web-based to run in QuickBooks. Then you can understand if any issue with the .NET framework would affect QuickBooks functionality as well. So after running QuickBooks Tool Hub if you unbale to fix QuickBooks installation errors then this is the last resort.

List of.NET Frameworks required for QuickBooks. 

  • .NET framework 4.5,4.6,4.7,4.8 and the 3.5 Service Pack 1.

Steps to follow for Windows 10,8.1 and 8.

  • Press and hold the Windows key along with this Press letter R.
  • This shortcut would bring the RUN window. 
  • Type command appwiz.CPL to open Program and Features. 
  • Choose to Turn Windows features on, off.
  • On the next windows search for .NET Framework and check if they are enabled or not.
  • If they enable just try to disable them and restart your computer.
  • Once the computer is back on again then follow the same step to turn them back on and check whether the issue is resolved or not.

How to run QuickBooks Desktop payroll checkup

How to run QuickBooks Desktop payroll checkup

The article is about Payroll check-up in your QuickBooks Desktop application a useful way to rectify payroll data-related issues.

Why do you need to know about QuickBooks Desktop payroll diagnostic tool:

  • This check-up tool comes very handly with the rectification of payroll data to eliminate payroll-related error like Missing information and Data mismatch 
  • This tool can help you to review payroll settings like Employee records, Payroll Item, wages, and tax amount.
  • Help you to identify tax amount related discrepancy and can guide you on how to fix them. 

Please Note Use QuickBooks Payroll Check up on enhanced payroll only, But if you have QuickBooks assisted payroll don’t run payroll check. Please call the QuickBooks Payroll Support phone number to get help.

How to Run payroll checkup

It’s always better before you perform any troubleshooting or run any diagnostics, use any tool to run check-up, Please backup your company file data first.

  • Open QuickBooks navigate to the main menu and click on Employees after that select My payroll service and then choose Run payroll checkup. 
  • Continue with on-screen instructions and choose to continue. 

After running the Payroll check up if you have any data mismatch or miscalculation in data, Please run the payroll data review report and check where exactly the discrepancy lies.

How to correct wage and taxes using payroll checkup

  • Go to Reports and after that choose Employees and Payroll.
  • Choose employee in Question from Employee holding screen. 
  • Always review the report for any setup related errors.
How to run QuickBooks Desktop payroll checkup
  • Make correction with the employee setup
How to Use the Payroll Checkup Diagnostic Tool in QuickBooks
  • And then Run payroll checkup and run data review.  
  • Inside the Review payroll Data, windows choose yes to generate a report which can be used for future reference.

How to correct errors after payroll check results

  • In the data review report, the items you see with Red X are the errors. You will see instructions and explanations about those errors to fix them. It won’t allow you to continue until you fix these errors.
How to Do Payroll Checks in QuickBooks
  • If you come across any error related to wages and taxes or have any in discrepancy during data review, Please print the Payroll Item Discrepency report instantly.
QuickBooks Desktop Payroll customers QuickBooks
  • Don’t allow Payroll checkup to create wages discrepancy adjustment, After that choose to continue to finish the payroll checkup.
  • The payroll detail review report is the best way to identify tax discrepancy 
  • After that, you can create manual adjustments to correct taxes and wages discrepancy 

Note: Whenever you run a QuickBooks payroll checkup by default it reviews the current year data, but if you would like to run a payroll checkup on the previous year change the date of your computer to the last year.

Our QuickBooks community and accounting community is here to connect with the experts to keep your Software up and running, We just want to make sure your business would run or auto private mode without any interception.

QuickBooks recurring payments

QuickBooks Recurring Payments

Here's how you can manage Quickbooks recurring payments very easily.

Firstly, you need to set up recurring charges and then you can set up recurring payments, you can view and edit them through the Manage Recurring Payments page, which features the report of all the recurring items that you’ve just set up.

To open the Manage Recurring Payments page, go to the menu bar on any page and choose Clients then Credit Card Processing Activities > then set up Recurring Payments.

On the given "Quickbooks recurring payments" window, you can follow these steps:

  • Find a recurring payment: Find the details of recurring payment with help of the given Search box, by typing a name, description, or any text which is linked with that recurring payment. From the time you start typing it, the list will automatically filter to show instances where it found the text that you just entered. This text could exist in any field and will appear anywhere within the same.
  • Edit recurring charges. Edit the amount, fill in the client’s name, their address, the credit card number, or the expiration date of the card.
  • Click on the Client’s name to view and the details.
  • Find the section that contains the information that you want and now select that section’s Edit link.
recurring payments

Make the required changes. You may update the following information:

  • Client’s contact information.
  • Amount charged to the client.
  • Description of the client.
  • Start Date only if the Start Date is in the future. If you are not able to edit this field, it means that the start date is passed, and you can’t edit it.
  • Frequency only if the current frequency is set to monthly or yearly.
  • End Date You can change the End Date to tomorrow or any date after that. You can also edit the End Date of expired payments. But, you can’t change the End Date for payments with a frequency set to once.
  • Can update the Credit card number.
  • The expiration date of the Credit card.
  • The Cardholder’s name and billing address.
  • Delete. If you want to entirely remove a record, you can delete it. Within the Manage Recurring Payments list, go to the given Status column, click on the drop-down arrow and choose Delete from the given options.
  • Suspend. Assuming that a client has a magazine membership and he will be out of town for a month or two. You can unsubscribe the membership for that month and resume it when he returns. Now to do this, you need to go to the given Status column, click on the given drop-down and choose Suspend.
  • Resume a suspended recurring payment. Say your client returns from the vacation and now he wants to resume the services. To resume his services, all you need to do is to go to the Status column, click on the drop-down arrow and click on Suspend.
  • See recurring payments that have expired. To see the details, click on the Display Expired Entries.
  • Click on the number of records you want to display on a page. Click on View and choose the number of records to display from the given drop-down.
  • Print the report. To do that you need to go to the top of the list and choose Actions > Print.
  • Export to Microsoft Excel. Now go to the top of the list again and select Actions > Export.

Create a recurring credit card payment

Here's how you can create a recurring credit card payment.

recurring payments

QuickBooks allows you to collect fast and secure payments from your Clients based on if he’d agreed upon the terms and conditions. Here’s how you need to set up recurring credit card payment so that you can save that extra time, money & labor on collecting the payments.

Before setting up recurring payment please make sure that you got the approval from the Clients using the authorization form. To download the authorization form, select the Authorization Form link given on the “Create recurring payment” page to download a PDF file that will have all the terms & conditions of the recurring payment. Now send it to your Client so that he can fill it up and have a proper look at the given terms and conditions and also you need to maintain a copy of it for the record.

Here are some must-haves before you initiate this process:
  • Please ensure that you have linked QuickBooks Payments account to your QuickBooks Desktop.
  • Well as of now recurring payment setup for bank transfer and transactions isn’t available.
  • Since recurring transactions aren’t swiped yet, they’re processed at a rate which is keyed.
  • Every time you process a transaction, you will receive a notification on your primary email id.

How to void payroll checks In QuickBooks

How to void payroll checks In QuickBooks

This article is about how to void payroll checks in Quickbooks, cancel, and recall an employee paycheck.

Some of the reasons why you require to change or stop paycheck direct deposit:

  • To create a duplicate paycheck.
  • By mistake, you made mistake with paycheck information.
  • May be entered an incorrect gross or net pay on the paycheck. 
  • Got the wrong work location entered.

For those who are all looking for an answer to this Question follow this article.`

Payroll users often ask what should be the best practice “Should Delete or void a paycheck”.

  • Well, the answer to this Question depends upon two conditions: You avoid deleting checks that are processed or for best practice always avoid deleting the check, You should only delete checks in your payroll if the check isn’t processed yet.
  • By voiding a check means you are not deleting it, This process just changes the amount on the check to Zero. Voiding check doesn’t affect direct deposit form processing.
void payroll checks In QuickBooks

How to void or delete a direct deposit payroll check in QuickBooks

If the paycheck hasn’t been processed then how you can delete:

  • From the main menu choose banking and then Use Register 
  • Choose or select affected employee paycheck 
  • Once you have paycheck open at the top you have an option to delete 
  • Once you have popped up box open enter Ok

In case if the paycheck has been sent to process and you are unable to delete it. It’s always better to void it Before it gets debited from your bank account.

How do I void the Payroll direct deposit check in QuickBooks:

  • Open QuickBooks from the main menu choose Employees and then edit void paychecks.
  • Choose to Show paychecks from date to date and press tab on your keyboard. 
  • Choose the check-in Question and then choose void.
  • Then you get a pop-up box, put yes and choose void.
  • Check the terms and conditions and void the paycheck.
Now the last and final option is to send the void paychecks:
  • From the main menu choose Employees and then choose to send payroll data
  • Choose to send, You just need to update the QuickBooks Desktop payroll that you voided a check
  • Ask you to enter the payroll Pin and click ok.

If you have any issues don’t worry we are always here to help you.

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